Privacy Policy

1.1 Information You Provide

• •Full name and email address
• •Display name (your unique public handle visible to other singers)
• •Password (stored as a one-way cryptographic hash — we never store your plain-text password)
• •ZIP code and city, used to show you karaoke shows nearby
• •Profile photo, which you optionally upload and crop in the app
• •Social media links (Instagram, Facebook, TikTok, YouTube, Twitter/X) — optional, venue owners only
• •Host or KJ display name — venue owners only
• •Song list: songs you add to your personal list, along with key change settings per song
• •Group names, descriptions, and membership information you create or join
• •Outing plans: which shows your group is attending and your RSVP status
• •Feature requests, votes, and song addition requests you submit

1.2 Information We Collect Automatically

When you use KaraMeet, we automatically collect:

Activity & Presence Data

• •Last seen timestamp: updated approximately every 90 seconds while the app is open. This powers our "users online" analytics and helps venue owners understand when singers are most active.
• •Timezone: your IANA timezone string (e.g., "America/Chicago") detected from your browser or device. Used to display local times and to power regional activity analytics.
• •Last login date and time.

Location Data

• •We collect your ZIP code, which you enter manually. We convert this to approximate geographic coordinates using a public geocoding service. We do not collect GPS or precise real-time device location.
• •Venue addresses entered by venue owners are similarly geocoded for distance-based show discovery.

Check-In & Star Data

• •When you check in at a karaoke show using a nightly PIN, we record the event, the date and time, and the venue, and award one star to your account and one star to the show.
• •Check-in records are stored permanently as part of your star reputation history and contribute to city-based leaderboards.
• •We record a lock timestamp after each check-in to prevent deal-hopping on the same night.

Payment Data

• •We use Stripe, Apple In-App Purchase, or Google Play Billing to process subscription payments depending on how you access the app. We do not store your credit card number or full payment details. We store only your plan tier and the relevant billing identifier from the payment processor.

1.3 Information From Third Parties

• •Google Sign-In: If you sign in with Google, we receive your email address, name, and a unique Google identifier. We do not receive your Google password.
• •Spotify: When you search for songs, we query the Spotify API for song metadata (title, artist, album art). We do not access your Spotify account or playlists.
• •Cloudflare R2: Photos you upload are stored in Cloudflare R2 cloud storage and are accessible via a public URL once uploaded.

2.1 To Provide the Service

• •Create and maintain your account
• •Show you karaoke shows near your ZIP code
• •Power song recommendations based on your song list
• •Connect you with singers through groups, outings, and the friends system
• •Process group check-ins and award stars and badges
• •Enable venue owners to manage show listings, group deals, and staff access
• •Manage subscription billing and plan features

2.2 To Personalise Your Experience

• •Display your star count, earned badges, and city leaderboard ranking
• •Show you shows within your discovery radius
• •Surface song suggestions matched to your preferences and history
• •Show venue owners when their audience is most active using anonymised timezone data

2.3 Safety and Integrity

• •Enforce nightly check-in lock periods to prevent group deal abuse
• •Detect and prevent automated account creation via reCAPTCHA
• •Investigate reports of abusive or inappropriate content
• •Block accounts that violate our Terms of Service

2.4 Communication

• •Send email verification codes when you sign up
• •Send password reset emails when requested
• •Send service-related notices (subscription changes, plan downgrades)

We do not send marketing emails unless you have explicitly opted in.

3.1 With Other Users (By Design)

• •Your display name, star count, and earned badges are visible to other singers on your profile, in friend searches, and in group member lists.
• •Your city leaderboard ranking is visible to other singers in the same city.
• •Show listings you create (venue owners) are publicly visible to all singers.
• •Group membership is visible to other members of the same group.

3.2 With Service Providers

• •Neon (PostgreSQL) — database hosting
• •Vercel — application hosting and deployment
• •Cloudflare R2 — photo and document storage
• •Stripe / Apple / Google — subscription payment processing
• •Google (reCAPTCHA, Maps, OAuth) — spam prevention, geocoding, sign-in
• •Spotify — song metadata search
• •Resend — transactional emails

3.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or if we believe disclosure is necessary to protect the safety of any person or to investigate fraud or abuse.